Administration of an Estate – What the Executor should consider | Auckland law firm – Quay Law

Some additional items to consider.Administration of an Estate – Checklist for the Executor written by Auckland lawyer – Ian Mellett of Quay Law

Often our approachable legal team at Quay Law are questioned about the responsibility’s of an Executor.

We hope you find this checklist of value to you and please do not hesitate to be in contact should you have any questions.

Background

When somebody dies, his or her will should be read to ensure that you understand the will maker’s intent. The people named in the will as executors then apply to the High Court for a probate order confirming the will and giving them authority to deal with the estate. If the estate is small then probate may not be required and the pros and cons of this scenario should be discussed with your New Zealand lawyer. If however, you die without a will or your will is deemed to be ineffective, then you are said to have died intestate. In this event, legislation applies and application needs to be made to the High Court for letters of administration. Under these circumstances, legislation governs who is entitled to benefit from the estate. This could result in the deceased’s wishes not being fulfilled. Dying intestate can be costly.

Executor or Trustee of a Will

If a Last Will and Testament exists, it will refer to the Executor. This is a legal term referring to a person named or nominated by the will maker, to carry out the directions of the will. You will be required to be guided by tax laws, inheritance laws, property law, court procedures and naturally the demands of the beneficiaries. You are held accountable for carrying out your role properly. A lawyer is there to assist you with your duties and to protect you in this role. Estate administration often involves delays but the majority of estates are administered in an effective and timely fashion.

What should you provide to your lawyer?

  • Original Will, if not already in their possession
  • Bank account details including bank statements, cheque books, credit cards held in the sole name of the deceased
  • Shared bank account details.
  • Life insurance policies.
  • General insurance policies on the house, contents, vehicles, funeral or businesses.
  • Birth certificate.
  • Marriage certificate.
  • Death certificate.
  • IRD numbers and current statements.
  • Work and Income beneficiary number and any correspondence from Work and Income.
  • Addresses and IRD numbers for all children and beneficiaries of the estate.
  • Drivers licences.
  • Passport.
  • Funeral account.
  • Deceased’s interests in other estates and trust.
  • Deceased’s business interests.
  • Portfolio of investments / assets.

* This list is not an exhaustive list.

Some additional items to consider.

  • Is there a safe deposit box?
  • Did the Will contain special funeral instructions?
  • List of outstanding household accounts e.g. water, lights, electricity, council rates.
  • Are there any considerations that need to be taken into account e.g. changing locks on residences, arranging for the safe custody of personal valuables or important documents?
  • If there is a property portfolio, is there adequate property management in place?
  • Care of business if a one person business.
  • Social Media profiles and passwords if available.
  • Prepared list of assets not covered already.
  • Prepared list of liabilities not covered already.
  • Cancellation of club memberships, subscriptions, health insurance etc.
  • Identification of personal items that have been bequeathed to specific parties and receipts for their delivery to those parties.
  • What should happen to pets if not allowed for within the will?

Should you need any assistance in relation to Wills and Estate Administration, please contact Auckland lawyer Ian Mellett at Quay Law Barrister and Solicitor. He is located in the Auckland suburb of Remuera.

Our Quay Law contact details:

Phone: +64 9 5232408

Web: www.lawyerinauckland.co.nz

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Family Trusts and the Appointer’s Powers Provision. Why is this important?

The Appointers’ Powers provision provides the necessary power that gives the Appointer the ability to appoint and remove Trustees. By having this power, the Appointer retains control over the Trust and enables the Appointer to retain effective control over the actions of the Trustees and consequently over the assets of the Trust?

If you have any questions regarding Family Trusts or would like to book a meeting with one of our legal team members please contact us. During this scheduled session we will provide you with an overview of how a Trust may or may not be of benefit to your particular circumstance . For further details please contact Quay Law. We are an Auckland based law firm.

New Zealand Trust Law under review by Ian Mellett of Quay Law, Auckland, NZ.

Family Trust / Trusts Article by Quay Law NZ

March 2011

Based on current records, New Zealand has one of the highest numbers of trusts per head of population in comparison to other countries.  It is estimated that there are at least 237,500 trusts in New Zealand but this figure could be as high as 400,000.

The Law Commission has been asked to review the Trustee Act 1956 and trust law generally.  The Commission plans to tackle the review in 3 stages:

  • Stage 1 will look at the Trustee Act 1956, the Perpetuities Act 1964 and trust law generally. The first paper was released in November 2010 and focused on the history of trusts.  The second paper was released in December 2010 and focused on the uses of family trusts in New Zealand.  This paper included the potential concerns surrounding the current use of trusts.
  • Stage 2 will consider the Charitable Trusts Act 1957.
  • Stage 3 will consider the trustee companies legislation.

There is an intention to abolish gift duty with effect from 1 October 2011.  Whilst this legislation is yet to be passed, it seems that from this date gift duty will no longer be a relevant factor for people settling trusts.  The result of this proposed legislation will be an easier movement / transfer of assets into trusts.

So where does this leave Trusts as we focus on 2011?

The proposed abolition of gift duty together with major changes to the qualifying companies regime and the Law Commission’s re-examination of trust law means this will be a momentous year for those with trusts.

Of current concern to the Law Commission is the transferring of assets into trusts to avoid obligations to, for example, creditors and / or spouses or partners under the Relationships (Property) Act 1976.  The Law Commission is considering whether:

  • legislation should address the need to look through trusts in certain circumstances in order that trust property can be made available to a creditor, spouse or partner or for government asset testing.
  • legislation should address sham trusts and the problem of trusts that are not really trusts.

With specific reference to treating trusts as “look through” entities, the Law Commission is evaluating if it should allow trust assets to be made available to creditors, spouses and partners, and to be considered as a part of the assets of the settlor or a person with control over the trust for assessing eligibility for government assistance.  As an alternative, the law could continue to leave it to individual statutes to address how a disposition of property or income to a trust is to be treated in a context where such a disposition defeats a government policy. Because of the difficulties in creating look-through provisions that meet the needs of the various contexts to which they must be applied, the latter may be the preferred approach.

As a result of the relevant legislation being reviewed, and regardless of the outcome of the proposed law changes, now is the time for New Zealanders to review their trusts.

Relevant considerations during such a trust review might include:

  • The intentions of the settlor in establishing the trust;
  • The intentions of the trustees;
  • Whether the trustees were indifferent as to whether a valid trust was intended to be established;
  • How the affairs of the trust have been conducted;
  • Whether property of the settlor has been intermingled with trust property;
  • Whether the settlor has treated trust property as his or her own;
  • The degree of control exercised by the settlor over the affairs of the trust;
  • Whether the trustees have acted independently of the settlor in carrying out their duties;
  • The real nature of the arrangement irrespective of how it is described;
  • The implications of the repeal of gift duty, which may exacerbate some of the problems associated with trust use and may reduce the effectiveness of the existing legislative approaches to trusts.

Whilst the review of trust law is in progress and the Law Commission invites comments, it is recommended that you consult a family trust specialist in order to discuss these proposed law changes and their impact on your existing or proposed trust. A focus for this discussion could be:-

  • The role of the independent trustee.
  • Ongoing trust administration and reporting.
  • Separation of trust affairs from personal affairs.

If you have any further questions regarding your current or proposed trusts, please do not hesitate to contact me.  My name is Ian Mellett and I am the principal of Auckland Law firm, Quay Law.  My contact details are (09) 5232408.

Your Will is law – regularly reviewing your Will

Your Will and Your Intent by Ian Mellett, Auckland Lawyer - Quay Law

By Auckland lawyer, Ian Mellett of Quay Law.  Quay Law is situated in Remuera, Auckland, NZ.

In this legal article, Ian Mellett of New Zealand Law Firm, Quay Law discusses the importance of regularly reviewing and updating your Will, which is a very important document that formally sets out how your assets are to be dealt with upon your death.  A recent media article has highlighted this aspect as follows:-

Will and your intent

Don Wilkinson, a police officer tragically slain in September 2008, executed a Will with the Public Trust in 1985, when he was 23 years old.  At that stage his assets comprised two guitars and a second-hand car.

It appears that Don Wilkinson was a frugal individual who had remained unmarried and childless and by the time he was killed, his estate had grown to $2 million.

His Will effectively bequeathed “the whole of my estate both real and personal” to Ron Wilkinson.  Ron was Don’s adoptive father and the wording contained in the Will has resulted in Ron being the sole beneficiary of the Will leaving Don’s mother, Bev Lawrie, without a penny.  His parents have been separated since 1983.

According to the media, Ms Lawrie and other family members and friends say Don Wilkinson and his mother were very close, and he would not have wanted her left with nothing.

As Don was killed two years ago his mother is now unable to contest the Will under the Family Protection Act, as potential claimants have 12 months after a Will is probated to bring a claim.

Reviewing your Will

It is good practice to review your Will on a regular basis.  Life takes its course and situations change.  We have compiled a list indicating some of the situations that could prompt you to alter your Will:

  • The birth of a child
  • The commencing of a relationship
  • The ending of a relationship
  • The death of a family member, executor or beneficiary
  • The changing value in any of your assets
  • The receiving of a large inheritance
  • Moving countries, or
  • The purchase of a home or business.

There are certain events that will automatically change your present Will.  Under these circumstances, a revision or renewal of your Will should necessarily be conducted.  These events include

  • Getting married
  • Getting divorced and
  • The birth of a child or adoption of children.

Dying intestate

We are often asked what happens if a person dies without a Will.  If this situation occurs you are said to have died intestate.  The administration of your estate is then governed by the provisions of the Administration Act 1969 which sets out a statutory regime to be strictly followed.  Your wishes are unfortunately not relevant.

What else should you consider?

We also recommend that you regularly review your entire estate planning structure.  People are inclined to view estate planning in terms of investments, property, finances and assets.  Yes, it is all of these things but the focus of proper estate planning should be the individuals who will benefit from your efforts and legacy.  This may initially be yourself and your partner but will obviously need to include your children and possibly other loved ones after your death.  Failure to have an appropriate estate planning structure in place can have disastrous consequences for all concerned.

We at Auckland law firm, Quay Law recommend that you seek professional legal advice with regard to both your Will and any related estate planning aspects.  Your lawyer can provide you with the requisite advice and guidance to ensure that your affairs are in order and that your wishes can effectively be implemented once you have passed away.  This will give you the certainty and peace of mind that your loved ones are looked after in the manner you intended.

Please feel free to contact Ian Mellett (BComm LLB H Dip Tax) at Auckland law firm Quay Law for more information, or if you have any questions regarding your will or estate planning needs visit our law firm website www.quaylaw.co.nz or www.yourwill.co.nz for more information.

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